Illustrative sample · not client results
Executive Software Stack Audit
Sample Company: 23-person professional-services firm. The figures below are intentionally fictional and demonstrate the structure of an Axiom deliverable, not Axiom performance claims.
Current annual software spend$104,880
Applications identified41
Optimization opportunities12
High-confidence actions4
Recurring gross opportunity
$24,672 / year
Illustrative direct subscription and contract opportunity before implementation costs.
Estimated Year-1 net opportunity
$19,540
Illustrative gross opportunity less estimated one-time transition cost of $5,132.
Executive findings
Seven actions create most of the modeled opportunity.
| Action | Evidence | Annual opportunity | Confidence |
|---|---|---|---|
| RETIRE Tool A | Low utilization; no critical dependency found | $3,588 | High |
| RIGHTSIZE Tool B | Paid seats materially exceed active seats | $2,880 | High |
| CONSOLIDATE Tools C + D | Substantial workflow and user overlap | $4,140 | High |
| REPLACE Tool E | Alternative meets requirements at lower total cost | $1,680 | Medium |
| RENEGOTIATE Tool F | Renewal window + contract benchmark opportunity | $3,000 | Medium |
| REMOVE inactive seats | License export confirms persistent inactivity | $4,140 | High |
| REVIEW low-value renewals | Multiple small tools lack clear ownership or recurring use | $5,244 | Medium |
Detailed recommendation
Example: consolidate overlapping project platforms.
Evidence
- 11 paid seats in Tool C; 5 active
- 14 paid seats in Tool D; 7 active
- 8 employees appear in both systems
- Both systems primarily support project and task management
- No unique critical workflow identified that requires both
Economics
- Current combined annual cost: $9,900
- Proposed annual cost: $5,760
- Gross recurring opportunity: $4,140
- Estimated transition effort: 16–24 staff-hours
- Recommended execution: after active-project inventory and owner sign-off
Execution sequence
Not every savings idea deserves to become a project at once.
1. Zero-regret actions
Inactive seats, unused subscriptions and cancellations with no operating dependency.
2. Renewal actions
Renegotiations and plan rightsizing before contractual windows close.
3. Change projects
Consolidations and replacements only after migration economics and owner responsibilities are approved.
Important: These are fictional sample figures. A real Axiom audit separates identified opportunity, approved savings, implemented savings and verified realized savings. Mutually exclusive recommendations are not counted twice, and labor-capacity value is kept separate from direct cash savings. We do not present modeled opportunities as realized client results.
Ready to evaluate your actual stack?
Start with a low-data business profile. Detailed records are requested only when needed.